![]() Now that you’ve changed your folder to be viewable to anyone with the link, any document stored within that folder will automatically mimic the same settings! Like magic, your form is now view-only! Your options will look a little different than mine if you’re using a personal Gmail. I choose this option since I have a different email domain than the school district I work for, but if you want to share only with other people within your district you can definitely choose that option. Generically, though, you should be able to share with other people in your organization, or open it up to anyone who has the link. Bypass this entirely and click “Advanced.” Ignore the option to enter emails manually.īy default, this will most likely say “Private.” Click “Change.” If you find yours doesn’t say private, you’re probably already in a shared folder.įrom there, you’ll have several options – and they may look slightly different than mine. Once you click “Share,” you’ll be given the option to share it with specific email addresses. Choose your folder and click the dropdown menu to find sharing options. You may want to create a new folder for this if there are any documents you’d like to keep private. Since you can’t do this on the form itself, the quickest way to do this is to create a folder where your form will be stored and make that folder view-only. The next step involves “tricking” the Google Form to be view only. If you’re doing this process with a new form, it should be off by default, but if you’re trying to fix an old form, go back to that “Add Collaborators” menu and change it back to private. Sharing Copies of Google Formsįirst, make sure editing is off on your form. The good news is that there’s an easy fix to this problem – though it’s not what I’d call intuitive. Whyyy is there not an option to change to view? ![]() ![]() This frustrating oversight has led me to have to redo forms entirely more times than I’d like to admit. Even worse, there’s no way to revert a Google Form back to a previous version as you can with a Google Doc. And unlike Google Docs, which gives the option to send someone a document with “view only,” the default options on a Google Form are either “private” or “edit” – which gives someone full access to change any part of the form. This is great if you actually want to work together on a form, but not so great if you just want people to be able to copy your form for their own use. Like Google Docs, you can collaborate with other individuals to create a Google Form together. To start out, let me explain what is actually happening when you click that “Add Collaborators” button. Why Sharing Copies of Google Forms Isn’t Easy Luckily, there’s a solution to this that doesn’t involve re-creating an entire form every time. I consider myself pretty savvy with Google products, but even I have been tripped up by this in the past. You are not alone! For whatever reason, sharing a Google Form is not as intuitive as sharing a Google Doc. Responses to the form start rolling in but they’re for kids you’ve never even heard of. Easy-peasy, right? Adding collaborators = sharing the form, right?īut the next day when you check your form, everything is wrong! Some questions have been rephrased, while others are missing entirely. You’ve shared a Google Doc with other coworkers before, so you make a couple of clicks and send out the template to your whole department. ![]() Either way, you know you’ve got something that’s too good not to share. Maybe you’ve finally perfected data collection for one of your tricky behavior kids – or maybe you imported a transition assessment that previously only existed in a dusty file cabinet. Okay, so, you don’t want to brag, but you just made an awesome Google Form. ![]()
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